Why Proofreading After Formatting Is Non-Negotiable for Indie Authors

Why Proofreading After Formatting Is Non-Negotiable for Indie Authors

 

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One of the most common misconceptions I see from self-publishing authors is to think that once their manuscript has been edited and formatted, it doesn’t need a final check. You’ve been working on it for months and you know the story inside out. So does your editor.

It can be tempting to feel that once the formatting has been done, the process is finally over. At last, your book is finally ready to go out into the world! The problem is, formatting can undo all your good work, introducing errors that only a final proofreading pass can catch.

When a manuscript is formatted for print or ebook, the process can introduce a lot of subtle (and not so subtle) changes. Line breaks can shift, fonts and spacing adjust, headings move, and text can flow differently on each platform.

Even a simple conversion from Word to InDesign can create issues. If you don’t get the final version checked, your readers will notice, and all that hard work will be undone.

 Common Errors Introduced During Formatting

• Broken or missing italics and bold text – especially in dialogue or emphasis
• Dropped punctuation or quotation marks – often caused by reflow or conversion glitches
• Misaligned or missing chapter headings – particularly in print layouts
• Widows, orphans, and inconsistent spacing – affecting readability
• Incorrect page numbering – especially when revising late-stage drafts
• Hyperlink or cross-reference errors in ebooks – frustrating for readers expecting functional links

Readers will absolutely notice these errors. They interrupt the reading experience and can harm your credibility as an author, even if your story is gripping.

Authors often miss these types or errors because of ‘familiarity blindness’. When you know a story inside out, you’ll often read what you expect to see, not what’s actually there. Fatigue after long revisions makes proofreading your own work even harder.

A casual read-through isn’t a replacement for proofreading. Proofreading is a focused process that requires attention to detail, awareness of the layout and what to look for, and an eye for consistency that goes beyond story and grammar.

Practical Tips for Indie Authors

• Proof the final formatted files: Check print and ebook versions separately, as formatting can introduce new errors in each.
• Use a checklist: Track common issues like italics, headings, spacing and page numbering to stay focused.
• Change format or medium: Print a PDF or view the ebook on a different device to spot layout problems more easily.
• Read aloud or use text-to-speech: Hearing your text helps catch punctuation errors, repeated words and awkward phrasing.
• Take short, focused proofreading sessions: Avoid fatigue by checking in smaller chunks rather than all at once.
• Focus on presentation, not content: At this stage, your goal is catching formatting and typographical errors, not rewriting the story.
• Consider a professional proofreader: Even a single set of expert eyes can catch errors you’ll likely miss.

No matter how long you’ve spent fine-tuning your manuscript, skipping the post-formatting proofread is not worth the risk. Make sure your work is received in the best possible light by giving it the time and attention it deserves at the end. Your readers will thank you.